There are many ways to share files now. It has never been easier.
That being said, there are several categories of file sharing you should be aware of. They might not all be what you should use.
Syncing solutions typically let you pick a folder on your machine, sometimes on the network, and will keep a copy visible from the cloud. Anyone with access to the cloud account will see the same files. Dropbox started this way.
Transfer solutions do not need to have access to a folder on your machine. They also typically do not keep your files forever, although you often have the option to store files more permanently.
Project based, or content based are very different. With these systems, files are always stored in a specific context. This context can be projects, or teams or other categories. But they are very different from the other types of file sharing services. This last category is what we want to focus on here.
SAM9000 Files - project based file sharing
With project based file sharing, your goal is to clearly link files and documents to specific projects for your team.
The first benefit is classification and retrieval. It is very easy to find all relevant files and documents for any project tracked in your app.
Another benefit is keeping historical records of your files and backup.
A typical use case with SAM9000 Files is to upload files, share them within the team while working on a project. Then, leave the files in the system, in the cloud. This creates a repository, an archive, for you to go back to when needed, with no extra effort.
With a powerful search, it is also easy to find files based on project name, tags, file name etc..
What files? even large files?
You can upload any file, including huge files in the system. There is a hard limit, but the app keeps increasing it.
As of time of writing, you can upload 25 GB files!
The storage itself is unlimited. It means, you can grow to multi-terabytes (TB) if you need to, 10 or 100 TB? no problem. You are more likely to be limited by your bandwidth than SAM9000 Files.
Pricing is based on the storage you use, and you do not have to allocate too much in advance. You can start with 100 GB. When you approach your limit, the system will offer to purchase another block of 100 GB, accessible to all the team members. The price is not per user, but per storage. You may have any number of team members, it is unlimited.
What about sharing?
First, any file attached to a project is automatically "shared" with any team member. A team member is an authorized user, invited to the account permanently. You can add an unlimited number of team members.
But these team members have very high privilege. They can upload, download, delete any file, create projects etc. This level of access is only for your core team.
For external users, partners, you can easily create a link on any file you upload to a project.
This public link is unique and expires automatically. However, you control the expiration date. You can expire a link to a file in 10 days or 10 years.
The file will still be there, only the public link expires.
The most important concept to understand is this : SAM9000 Files is project based.
This is the big difference with many other solutions. It is even impossible to upload a file without a project first. You first create a project, optionally group projects by client, then you upload files to these projects.
Do not compare this to sync based solutions.
You should only compare this app to other apps project based, or with sophisticated file management.
SAM9000 Files is the best for project based file sharing for the reasons mentioned above and a few more we can look into now.
Cloud File Security
Project based files, usually for businesses, are always sensitive, often confidential.
Your file sharing solution should be secure. They take this very seriously at SAM9000. To login, you use a non hack-able one time password sent to your email. Hackers cannot steal this password, since there is nothing to steal!
There is no fine grained privilege though. Some might see this as a limitation. Other software offer very fine grained access control to specific files, specific people or group of people.
Reality is, these fine grained settings make configuration and maintenance more complicated.
Instead, in this app, the idea is grounded in Agile and Lean thinking. Everyone in the team is equal. If you are in the team, you should be able to see every file, every project, and participate and work as a team.
Restricted access to files should be handled with separate accounts and separate teams.
File themselves are extremely secure and protected.
They all are encrypted with 256 bit encrypted, the same used for military, banking etc. Furthermore, the entire transmission pipeline is encrypted. That is, uploading or downloading files is always encrypted in flight from the cloud storage to your computer or phone.
Storage uses multiple copies of each file for durability. This means your files are stored multiple times, on multiple servers to make sure they are never lost or corrupted.
Mobile, remote access
Being a cloud based solution, remote access is a given. Your team might be in the same office, or with members working from home or on site, it does not matter. You can access all projects, all files and documents, from anywhere with an internet connection.
You can upload or download directly from your phone too, including the camera.
Best file sharing tools