How to use the cloud safely for your professional files?

It’s not easy to have a good solution to store and back up your files safely, especially for small businesses.

• Should you go with a cloud based storage?
• In house network storage?
• What type of server should you buy?
• How do you protect these servers against cyber-attacks?
• How do you make sure your files won’t get deleted accidentally or get corrupted?

One of the benefits of using Sam9000 is to have automatically all files, documents, emails and information from your projects automatically backed up safely on the cloud.

You probably experienced some of the issues related to the storing and backup of your important files, at one point. You or somebody else deleted important files by accident. Your computer or your network server is getting very slow with all these files. You lose time trying to locate files that are stored on various devices. Not to mention the growing problems related to viruses or other malware that can corrupt your documents. These kind of issues take place in many workplaces, from mom and pop shops to bigger organizations.

This happens because not enough consideration, planning and money has been invested in finding an adequate storage solution. In addition to a good storage solution, an efficient document management system and processes to back up important documents and files are needed for everything to run smoothly. Many businesses are unaware of the importance of protecting their files, important documents and other digital information. Unfortunately many find out about their system weaknesses when it’s too late. The most common reasons are:

• Lack of time.
• Lack of knowledge on the type of hardware to invest in.
• Lack of knowledge on how to organize the flow of documents for the whole business.
• Lack of clear processes. Different employees use different method to file their documents.
• No professional system to backup important files and documents.
• Vulnerability to third parties cyber-attacks

Lack of planning leads to a completely disorganized storage system
maybe something like this :

Please do not end up like this...
Part of your plan for the storage and protections of your important files is to have redundancy. It’s important to have your important files and information saved in more than one place. Locally on your machine, on your internal servers if you have them and on the cloud with an online storage service. Ideally an automatic backup system should save your important data on at least a second redundant location on a regular basis. This way if your main computer dies on you, it doesn’t have to be a big deal to recover from it.

This is one of the advantage of using Sam9000’s, simply by using it for your projects you will have this automatic and safe backup of your important files and information on the cloud. It comes with an easy to use pre-organized document management system, with history and ability to do multiple object type of search.

The system itself is hosted on servers that have sophisticated built in redundancy.
This means every information, file, email, attachment is saved multiple times in several data centers. Each data center is at least several miles away from the others and using separate internet and electrical connections. Depending on the data type, Sam9000 has 3 to 6 copies of each file. Each one, is of course, encrypted to prevent hacking.
Not only are your files easily accessible to all your team from anywhere and anytime but they are also saved and stored on cloud servers and automatically backed up.

It’s not easy to have a good solution to store and back up your files safely, especially for small businesses. There are many solutions to choose from out there. Careful consideration is needed to design and configure the right system for your business files and document needs.
Sam9000 has been designed with this challenge in mind. It automatically provides an organized system that can easily adapt to your needs. Also, if anything happens to your local infrastructure, laptop, or smartphone, you have data safely available, so you can rebuild.
Simply by using it, no special or extra effort, your documents and files are automatically saved on the cloud and ready to use.